Here are some of the different types of timeclocks as well as their benefits and disadvantages.
The punch card is the original timeclock, and some businesses still use it.
How it works: Employees place a timecard into a punch clock, which stamps the time onto it. A manager then manually records the timestamps into payroll game judi slot.
Pros: The main draw of these timeclocks is their simplicity – it doesn’t take high tech to insert a timecard into a clock.
Cons: These stand-alone clocks do not connect to cloud-based time and attendance systems daftar slot online. Since they aren’t digital, you must manually record the times on the punch cards in your payroll system. This could easily lead to errors.
Pricing: Punch card systems rarely cost more than $250.
Magnetic swipe, barcode and RFID
These timeclocks work on a system of credentials an employee carries with them.
How it works: With magnetic swipe timeclocks, employees carry a badge card with a magnetic stripe they swipe to clock in. With barcode clocks, employees scan the card’s barcode to record when they clock in and out. Some readers use RFID (radio-frequency identification), allowing employees to clock in by tapping their card or fob on or near the scanner.
Pros: Badge cards are convenient for employees to carry around their necks or in their wallets. A benefit of RFID timeclocks in particular is that they often use proximity cards. The clocks can read these cards from up to 10 feet away in some cases.
Cons: A disadvantage of this type of timeclock is that employees could lose their credential cards, accidentally leave them at home, or have them stolen. Also, some forms of credentials, such as magnetic stripes, wear out over time and need to be replaced.
Pricing: Some RFID timeclocks cost less than $100, whereas magnetic swipe timeclocks can cost $250 to $350.
Just as you enter a unique numerical code to access your smartphone, PIN/password timeclocks pair employee timesheets with unique access codes.
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How it works: These clocks feature a number pad and employees enter a personal identification number (PIN) or personalized password when they arrive and leave each day.
Pros: Many PIN clocks work with magnetic swipe or barcode cards for two-factor authentication, providing another layer of security.
Cons: The problem arises when an employee either loses or forgets their credentials. There’s also the potential for tampering, with employees asking co-workers to input their PIN for them when they arrive to work late or are not there.
Pricing: You can get a PIN or password timeclock for about $130 to $230. More expensive options, such as biometric timeclocks, often include PIN and password entry options as well.
Biometric timeclocks are among the most technologically advanced time and attendance tools available.
How it works: Many of these timeclocks use USB fingerprint readers to scan employees into work. There are also more sophisticated options than fingerprint scanners, such as facial recognition and iris scanners.
Pros: Biometric timeclocks and USB fingerprint readers are good for businesses with insufficient staff or technology to monitor their timeclocks. They are most popular with businesses concerned about “buddy punching,” which is when employees clock in or out for co-workers. According to data from Intuit, buddy punching costs U.S. employers $373 million. Biometric timeclocks usually rely on employee fingerprints, so there’s little chance of fraud.
Cons: The main disadvantage of biometric timeclocks is the varying scanner quality. Cheaper models may not pick up the subject properly, resulting in false negatives. Fingerprint scanners need to be cleaned frequently to keep scans positive and to stay hygienic. When these timeclocks fail, it can be a hindrance to businesses, as the technology needs to be fixed or cleaned. Also, businesses should take extra precautions to ensure employee fingerprints or other biometric data remains secure.
Pricing: Biometric timeclocks typically cost a few hundred dollars, though you can find basic fingerprint-only options for as low as $25. However, that price can climb higher than $1,000, depending on the biometric being used and the type of connectivity you require.
“It’s pretty tough to circumvent these systems, but they also come with drawbacks, especially if they aren’t super accurate or take your employees a few minutes to clock in and out,” said Ravi Dehar, head of growth at Homebase.